General Information About Volunteer Clearances

Thank you for serving through our ministry at Gretna Glen by volunteering your time. We are looking forward to another wonderful summer of impactful, life-changing ministry and really can’t do it without you. Our goal is to maintain a safe and healthy environment for everyone who steps on site. Pennsylvania Law requires background checks on all adults (volunteer or paid) working with children and youth. As we seek to keep our campers and volunteers safe, we must adhere to the PA Clearance Guidelines & Safe Sanctuary Policies of the United Methodist Church.

All prospective volunteers must obtain the following clearances:

  • PSP PATCH Criminal Record Check (Form SP 4-164) 1 FREE every 57 months, otherwise $8
  • Child Abuse History Clearance (DPW) (Form CY-113) 1 FREE every 57 months, otherwise $8
  • Voluntary Disclosure Statement (ACA)

Additionally, an FBI Background Check – Fingerprint (Federal Criminal History Record, $27.50) that is submitted through the Pennsylvania State Police or its authorized agent is required if:

  • The position you are applying for is paid; and/or
  • The volunteer has lived outside the Commonwealth of Pennsylvania in the last ten (10) years.

Please Scroll Down to read, or click on a question to be directed there.  We are ever thankful for our dedicated and informed volunteers.

 

When are these clearances needed?

How do I obtain these clearances?

What do I do with my clearances?

What if I already have these clearances completed through my church or job?

What if I have issues completing the necessary clearances?

 

When are these clearances needed?

Background checks must be dated within 36 months of your volunteer service date and on file at our camp office. The PSP PATCH Criminal Record Check must be completed on a yearly basis. The Child Abuse Clearances and FBI Fingerprinting Clearance are both needed every 5 years.

How do I obtain these clearances?

The Child Abuse History, PSP PATCH, and FBI clearances can all be applied for electronically. The FBI clearance also requires a fingerprint submission. Forms can be downloaded in the menu to the right at the top of this page.

  1. PSP PATCH Criminal Record Check (needed yearly)

Begin by heading to https://epatch.state.pa.us/Home.jsp. Click the “Submit a New Record Check (Volunteers Only)” and following the necessary steps by filling in your information. Once you receive the results, print the “Certification” page. The certificate should be available on your results page within a couple minutes.  You can also download the pdf form and send it in by mail.

  1. Child Abuse History Clearance (need every 5 years)

Creating an account and submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately. The clearance can be obtained online at the PA Child Welfare Portal at https://www.compass.state.pa.us/cwis/public/home. This requires you to create and online account. 

  1. FBI Background Check (fingerprinting)

Registration starts at IdentoGO Home at https://www.identogo.com/. The Pennsylvania Department of Human Services utilizes IDEMIA to process fingerprint-based FBI criminal background checks. The fingerprint-based backgroung check is a multi-step process. Appointments to be fingerprinted are not required, but pre-registration is required either online or by phone. When you register, you will need to provide the service code: 1KG6ZJ (volunteer code). Once registered, you may walk-in during a location's posted hours of operation, but scheduling an appointment may lead to lesser/no wait times.

To complete this registration, go to the website and click on the "Get Fingerprinted" button in the top right corner of the page. From there, you will need to select your state and then select the digital fingerprinting option. This is where you will need to provide the service code. Fill out your information and schedule an appointment.

Choose a fingerprinting site in your area. You can find this information for Print Locations and Hours on the IDEMIA site. You will need to bring your driver’s license or an approved ID with you. Following the printing, the fingerprints card will be submitted to the FBI as required by federal statute. The Pennsylvania Department of Public Welfare (DPW) will receive the Federal Criminal History Record from the FBI. The DPW will send results to the applicant following the verification and screening. In some occasions, you will receive your results prior to leaving the location. Please send your results document to camp.

       4. ACA Voluntary Disclosure (needed yearly)

This is a form that needs to be completed every year. The form is located in the top right panel of this screen. Please send completed forms into the Gretna Glen Office or scan and email it to program@gretnaglen.org .

What do I do with my clearances?

Once you have received your necessary clearances please send them into the camp office at:

87 Old Mine Rd.

Lebanon, PA 17042

It is important that you send in this information as soon as possible. You will not be allowed to volunteer on site without these clearances.

What if I already have these clearances completed through my church or job?

If you have current clearances that were processed by a third-party vendor or by your church or place of employment you can send in copies of the background checks instead of applying for new background checks. Please make sure all information is legible and complete.

What if I have issues completing the necessary clearances?

If you have any questions about the background check process, you can call our camp office. The earlier you begin registering for your clearances the better chance you will have at getting them completed quickly. The PA Dept. of Public Welfare offices get busy during the months leading up to summer. Please take that into consideration with registering.